Water Filling Machine Quote Comparison Worksheet

What the worksheet can check and what still needs a buyer decision
Comparison step	Record or check	Limit of the result
Common requirement	One RFQ revision, bottle/cap reference, good-output target and supply boundary	Different bottle sizes or performance definitions are not equivalent
Offer completeness	Blank rows and short placeholders such as TBD, pending or N/A	Text in a cell is not evidence that the supplier complies
Evidence review	Document number, revision, page, drawing and unresolved questions	The buyer must read the source and check that it covers the proposed configuration
Commercial comparison	Quoted total, currency, named delivery place, payment stages and exclusions	No exchange-rate conversion, duty estimate or automatic evaluated total
Decision record	Open item, owner, closure gate and buyer review date	No supplier score, independent certification or purchase approval

01

Set one comparison basis before entering supplier totals

Put the same reference bottle and cap in every bidder's brief. Name the required acceptable bottles per hour and the observation boundary; a rated machine speed is not automatically a measured good-output result. Define whether the purchase is a standalone machine or a bounded filling center. Keep optional future equipment outside the common total until its inclusion is agreed.

Record the RFQ revision and each quotation revision/date.
Use bottle and cap drawing or sample references, not volume alone.
Ask each supplier to identify assumptions that differ from the buyer brief.

02

Read each row as a question, not a compliance tick

Enter included, optional, excluded or buyer-supplied with a supporting reference where appropriate. A bare Yes cannot explain cap feeding, change parts or installation responsibilities. The automatic check treats empty cells and short unresolved placeholders as missing answers. It cannot understand every sentence, validate a certificate or discover contradictory promises; a complete-looking sheet still requires technical and commercial review.

For a genuine non-applicable item, state why it does not apply to this scope.
For exclusions, record who supplies the item and who accepts the interface.
For material, electrical and FAT claims, cite the specific offered configuration and evidence.

03

Example: two stated BPH values are not yet a comparison

Illustrative example, not a real supplier quotation: Offer A lists a rated speed for a 500 ml bottle. Offer B describes acceptable output for a 1 L bottle over a timed test. Both BPH cells contain text, but the conditions differ. Request results or commitments on the same reference bottle, cap, elapsed observation time and reject definition before treating either offer as meeting the requirement.

A missing cap elevator price is an unresolved scope cost, not zero.
An installation inclusion without labor/travel duties is not a complete service boundary.
A cheaper cover-page total is not proof of a cheaper comparable purchase.

04

Turn missing answers into a controlled clarification round

Use the clarification download to create a question list for each entered supplier column. It contains the unresolved field labels and questions, not the confidential text or prices from the offers. Identify the intended recipient yourself, attach only the information you choose to share and ask for one revised offer with document references. Nothing is sent by this tool.

Keep a question, response reference, responsible person and closure gate for each open item.
Record conditional or hold decisions explicitly instead of accepting silence.
Recheck the revised quotation against the original requirement before closing the comparison.

05

Keep a usable record and protect quotation information

CSV export retains all three columns, including the amounts and notes you entered. The clarification text is a separate question-only draft. Browser saving can be blocked by privacy settings or storage limits; the toolbar reports a failed read or save. Export a copy before leaving if saving is unavailable. On a shared device, clear the local draft when finished and manage downloaded or printed copies separately.

Do not enter bank details, passwords or unrelated personal information.
The worksheet does not send entered values in its interaction analytics.
For a proposal review, share your own bottle, cap, output and scope; disclose competing offers only when you are authorized to do so.

Questions and answers

How do I compare water filling machine quotations fairly?

Use one RFQ revision, reference bottle and cap, acceptable-output basis and equipment boundary. Compare evidence, inclusions, exclusions, currency, named delivery place and service duties before comparing totals. Keep unresolved differences visible rather than assigning them a zero cost.

Does a complete worksheet mean a supplier has passed verification?

No. The tool checks selected rows for blanks and short unresolved placeholders. It cannot authenticate evidence, judge whether text is sufficient or verify that all offers meet the same requirement. Technical and commercial decisions remain with the buyer.

Can I download the comparison and missing questions?

Yes, with JavaScript enabled. CSV exports all entered comparison rows. The clarification text download creates questions for unresolved rows in the entered supplier columns without copying supplier names, prices or notes. Review and send any resulting document yourself; the tool sends nothing.

Are my supplier quotations stored or sent to Allot Tech?

The worksheet saves entries in this browser when local storage is available. It does not submit them to Allot Tech or include their values in analytics events. Shared-device users should clear the draft after use; exported and printed copies must be managed separately.

What if a quotation item genuinely does not apply?

Explain the reason and its agreed scope consequence, such as a buyer-supplied cap elevator with a defined delivery interface. A short N/A or Not applicable entry remains unresolved because it gives no basis for the buyer to review.

Enter the offer wording and its document reference. A filled row is not verified evidence. Blank rows and short placeholders such as TBD, pending or N/A stay unresolved; explain a genuine exclusion or non-applicable item. No price conversion, supplier score or approval is calculated.

Comparison field	Supplier A	Supplier B	Supplier C
Supplier name
Quotation date
Reference bottle
Rated BPH
Filling machine model
Bottle-size range
Cap type
Rinser included
Filler included
Capper included
Cap elevator included
Air conveyor included
Outfeed conveyor included
Product-water tank / interface
Electrical brands
Product-contact material
Change parts
Spare parts
FAT scope
Installation scope
Training
Warranty
Delivery term
Delivery time
Packing
Freight
Exclusions
Total price
Notes
RFQ and quotation revision
Good-output acceptance basis
Utilities and interface responsibility
Currency and named delivery place
Payment stages and offer validity
Supporting document references
Open items and closure owner
Buyer decision and review date

Privacy: entries are saved in this browser when storage is available, including on a shared device. Clear them when finished. Downloads and printouts create separate copies; Clear does not delete those copies. This tool does not submit entries to Allot Tech or include their values in analytics. Review a clarification draft before choosing what to share.

Guides

Browse related buyer guides

Scope normalizationHow to Compare Water Filling Machine Supplier Quotations Proposal completeness checkWater Filling Machine Technical Proposal Checklist Performance acceptance / good bottles, not revolutionsVerify Water Filling Machine Output from a Test Record Detailed machine RFQRequest a Water Filling Machine Configuration and Quote